Monday, July 30, 2018

Job: Executive Assistant to the President at Inet Systems LLC Company

Location: Yerevan, Armenia

Category:

Type: Full Time

Deadline: 29-Aug-18 00:00:00

Salary:

Description
Inet Systems LLC is looking for a competent Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. The incumbent will work on a one-to-one basis on a variety of tasks related to the executive's working life and communication. The Executive Assistant must be quick, professional with great time-management and multitasking abilities. It is due to the Executive Assistant's diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks. The incumbent will contribute to the efficiency of the overall business by ensuring that all assigned administrative duties are carried out in a timely manner and efficiently. He/ she will perform administrative duties for executive management. Responsibilities include screening calls, managing calendars, making travel arrangements, arranging meetings and events, preparing reports and financial data and communicating with visitors. The incumbent shall be tech-savvy, with strong computer and Internet research skills, flexible, with excellent interpersonal skills, project coordination experience and an ability to work well with all levels of internal management and staff, outside clients and visitors. Sensitivity to confidential matters is required.

Responsibilities
- Maintain the executive's agenda and assist in planning appointments, board meetings, conferences etc;
- Manage schedules of program management meetings both externally and internally;
- Make appointments and maintain appointment calendars of the executive;
- Answer and direct phone calls;
- Hold correspondence and telephone conversations with foreign partners;
- Organize and schedule appointments;
- Maintain diary, arrange meetings and appointments and provide reminders;
- Attend meetings and keep minutes;
- Act as the point of contact between the executives and internal/ external clients;
- Handle requests and queries appropriately;
- Write and distribute emails, correspondence memos, letters, faxes and forms;
- Make translations;
- Prepare additional agreements;
- Maintain electronic and paper records ensuring information is organized and easily accessible;
- Appoint the executive's meetings;
- Assist in the preparation of regularly scheduled reports;
- Develop and maintain a filing system;
- Update and maintain office policies and procedures;
- Make travel arrangements for executives;
- Book hotels, make air tickets reservations;
- Submit and reconcile expense reports;
- Provide general support to visitors;
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers;
- Maintain workflow by studying methods, implementing cost reductions and developing reporting procedures;
- Implement administrative systems, procedures and policies;
- Collect and fill in embassy documents;
- Organize the delivery of contracts and other documents.

RequiredQualifications
- Diploma in Business Administration (MBA) or a related field;
- 4 years of experience in government or a commercial business in a secretarial/ administrative position;
- Proficiency in written and oral English, Armenian, and Russian languages;
- Good all round knowledge of general office procedures, correspondence format, filing and appointment setting;
- Ability to prioritize, organize own work, be meticulous in filing and details, and ability to respond to routine requests/ inquiries; demonstrated oral and written communication skills;
- Ability to maintain effective working relationships with both supervisor and other personnel within the team and other teams;
- Computer literacy in at least 3 software packages;
- Strong organizational skills with the ability to multi-task.

Benefits

Job URL: iJob.am - Executive Assistant to the President @ Inet Systems LLC

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