Location: Yerevan, Armenia
Category: Administrative Job
Type: Full Time
Deadline: 13-Mar-19 12:00:00 AM
Salary:
Description
Responsibilities
- Ensures that all correspondence and documents for supervisors are correctly typed, prepared and submitted on time and in compliance with ADB's standard. Manages ARRM's electronic filing system (SharePoint), including scanning of documents. Translates short documents to/from English/Armenian for HQ staff or ARRM staff. Checks translations of English/Armenian documents for accuracy. Maintains logbook of incoming and outgoing documents and follows up on timely responses
- Processes requests for mission concurrence and visa authorization for HQ staff who are not eligible for e-visas
- Collects passports from mission members for visa issuance, and alerts mission members when their passports are ready for pickup at ARRM. Arranges workshops and seminars
- Arranges meetings/appointments with Government of Armenia, executing agencies, donors and other stakeholders for Country Director and other designated staff
- Prepares Mission Authorization Requests and Mission Authorization Business Travel Requests, and Request for
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- Reimbursement of Business Travel (RRBT) forARRM staff
- Ensures the effective coordination of supervisors' schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures
- Supports meeting arrangements. Resolves routine procedural and technical queries from internal and external sources. Supports internal financial management tasks and supports FAO during absence
- Relieves other Operations Assistants when they are absent, as required
- Performs other duties as required and reflected in the incumbent's workplan
RequiredQualifications
- Bachelor's degree in public administration or relevant field
- Minimum of 5 years of relevant professional experience
- Excellent written and verbal communication skills in English and Armenian
- Good typing and computer skills with sound knowledge of common word-processing, spreadsheets and graphics software
- Strong interpersonal skills and ability to develop rapport internally and externally in a multicultural environment; able to work collaboratively within teams and lead as required
Benefits
Job URL: iJob.am - Senior Operations Assisatant @ Asian Development Bank
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