Job: Administrative Assistant at Savings Banks Foundation for International Cooperation (SBFIC), Representative Office in Armenia Company

Location: Yerevan, Armenia

Category:

Type: Full-time

Deadline: 14-Apr-19 12:00:00 AM

Salary:

Description
Savings Banks Foundation for International Cooperation (SBFIC), Representative office in Armenia is looking for an Administrative Assistant to assist the office management and the project team to render administrative functions assuring the implementation of project activities and achievement of project objectives, as well as to perform any other responsibility assigned by the superior.

Responsibilities
Management of internal and external communication processes:
- Answer phone and prepare phone calls;
- Take minutes in internal and external meetings in English or Russian language, as agreed with supervisor;
- Prepare and send email and mail messages to various recipients;
- Handle post mail communication (in-box/ out-box);
- Prepare informational materials for the team (i.e. for meetings or workshops);
- Create and maintain an address file with contacts.

Rendering hospitality services for guest and visitors to the office and the project:
- Receive and accommodate guests;
- Prepare and provide water, tea, coffee and small snack;
- Remove and clean dishes and cutlery;
- Help in preparation of visitor programmes, draw up travel schedules; organize transport and logistics for guests and consultants.

Rendering non-complex procurement services:
- Prepare and conduct market research for procurement;
- Conduct small procurement of services and goods (below 1000 EUR: direct awarding): (a) with vendors for cash expenses and (b) through online procurement;
- Prepare contracts for service and good delivery.

Rendering translation services:
- Make oral translations in the context of meetings from/ to English/ Armenian/ Russian languages;
- Translate texts from/ to English/ Armenian/ Russian languages.

Managing hotel services, venue reservation and events:
- Responsible for reservation and management of accommodation for participants and trainers/ facilitators;
- Responsible for reservation and management of workshop venues;
- Support organisation and implementation of trainings, events, workshops and seminars within or outside the project (i.e. reception of participants, housekeeping, logistics);
- Responsible for media response documentation of events conducted with the support of SBFIC.

Handling business travel (BT) and leave request processes:
- Support preparation of BT application documents compliant with SBFIC and Armenian regulations;
- Support BT accountability according to SBFIC regulations;
- Responsible for reservation and booking of travel tickets and accommodation;
- File BT requests and leave requests of project staff.

Maintenance of office furniture and quality of premises:
- Identify and coordinate repair measures for furniture, office premises and safety aspects.

Contributing to the team work of the project:
- Support project implementation in necessary manner to assure conducive team work;
- Stand in for other team members (i.e. other Administrative Assistants) in time of their absence.

RequiredQualifications
- Academic graduation in a subject of relevance (i.e. Linguistics, Business Management);
- At least 3 years of proficient work experience in similar functions with international organisations;
- Excellent communication competences and service orientation for clients and customers;
- Comprehensive competences to use IT applications (MS Office package: Word, Excel, Outlook, PowerPoint);
- Stress resilience and team player mind-set;
- Language skills in writing and speaking: professional knowledge of English and Russian languages; good German language skills (speaking) are a strong advantage;
- Willingness to develop further and taking on new tasks and challenges within the project team.

Benefits

Job URL: iJob.am - Administrative Assistant @ Savings Banks Foundation for International Cooperation (SBFIC), Representative Office in Armenia