Location: Yerevan, Armenia
Category: Administrative Job
Type: Full Time
Deadline: 14-Apr-19 12:00:00 AM
Salary:
Description
Responsibilities
Management of internal and external communication processes:
- Answer phone and prepare phone calls
- Take minutes in internal and external meetings in English or Russian language, as agreed with supervisor
- Prepare and send email and mail messages to various recipients
- Handle post mail communication (in-box/ out-box)
- Prepare informational materials for the team (i.e. for meetings or workshops)
- Create and maintain an address file with contacts Rendering hospitality services for guest and visitors to the office and the project:
- Receive and accommodate guests
- Prepare and provide water, tea, coffee and small snack
- Remove and clean dishes and cutlery
- Help in preparation of visitor programmes, draw up travel schedules; organize transport and logistics for guests and consultants Rendering non-complex procurement services:
- Prepare and conduct market research for procurement
- Conduct small procurement of services and goods (below 1000 EUR: direct awarding): (a) with vendors for cash expenses and (b) through online procurement
- Prepare contracts for service and good delivery Rendering translation services:
- Make oral translations in the context of meetings from/ to English/ Armenian/ Russian languages
- Translate texts from/ to English/ Armenian/ Russian languages Managing hotel services, venue reservation and events:
- Responsible for reservation and management of accommodation for participants and trainers/ facilitators
- Responsible for reservation and management of workshop venues
- Support organisation and implementation of trainings, events, workshops and seminars within or outside the project (i.e. reception of participants, housekeeping, logistics)
- Responsible for media response documentation of events conducted with the support of SBFIC Handling business travel (BT) and leave request processes:
- Support preparation of BT application documents compliant with SBFIC and Armenian regulations
- Support BT accountability according to SBFIC regulations
- Responsible for reservation and booking of travel tickets and accommodation
- File BT requests and leave requests of project staff Maintenance of office furniture and quality of premises:
- Identify and coordinate repair measures for furniture, office premises and safety aspects Contributing to the team work of the project:
- Support project implementation in necessary manner to assure conducive team work
- Stand in for other team members (i.e. other Administrative Assistants) in time of their absence
RequiredQualifications
- Academic graduation in a subject of relevance (i.e. Linguistics, Business Management)
- At least 3 years of proficient work experience in similar functions with international organisations
- Excellent communication competences and service orientation for clients and customers
- Comprehensive competences to use IT applications (MS Office package: Word, Excel, Outlook, PowerPoint)
- Stress resilience and team player mind-set
- Language skills in writing and speaking: professional knowledge of English and Russian languages; good German language skills (speaking) are a strong advantage
- Willingness to develop further and taking on new tasks and challenges within the project team
Benefits
Job URL: iJob.am - Administrative Assistant @ German Savings Bank Foundation for International Cooperation
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