Location: Yerevan, Armenia
Category: Executive Assistant
Type: Full Time
Deadline: 12-Apr-19 12:00:00 AM
Salary: Competitive salary, plus participation in the company incentive program and standard benefits.
Description
The Executive Assistant will be responsible for the organizational management of the office and providing administrative support to Gazelle's multi-cultural executive leadership team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and detail oriented, and will have strong interpersonal skills to support a small office of diverse people in a fast-paced business environment. This individual must be able to multi-task effectively in a variety of roles under minimal supervision.
Responsibilities
-Provide administrative support to the senior leadership team, including:
-Receiving and interacting with visitors
-Answering and managing incoming calls
-Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal
-Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials)
-Drafting correspondence and presentations
-Providing other daily support to staff as needed
-Perform general office/ facilities management duties, including:
-Managing relationship with office landlord and other office related service providers;
-Managing IT systems and service providers
-Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
-Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep
-Assist with various payroll and human resources functions, including:
-Entering new employees into the payroll system
-Maintaining required and voluntary payroll deductions in the payroll system
-Performing initial processing of payroll
-Managing administrative processes of recruiting, selecting, and on-boarding of new hires
RequiredQualifications
-Undergraduate degree, preferably with a significant portion of the curriculum taught in English language
-At least 3 years of professional experience working in a bilingual English and Armenian speaking office environment
-Native Armenian speaker, fluent in English language, conversant in Russian language with strong English writing skills
-Proven ability to work in a dynamic, fast-paced, high-growth environment where everyone is expected to balance multiple roles and commitments
-Self-starter with positive attitude, willing to roll-up sleeves and do the actual work and operate independently with limited guidance
-Excellent organizational skills and attention to detail
-Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
-Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Benefits
Job URL: iJob.am - Executive Assistant @ Gazelle Finance Universal Credit Organization LLC
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