Location: JobParser.Models.Location
Category: Administrative Job
Type: Full Time
Deadline: 15-Nov-17 00:00:00
Salary:
Description
Responsibilities
- Welcome and greet all visitors at all levels of seniority
- Direct them to the correct location for their meetings. If necessary, ensure their hospitality
- Receive all general incoming calls, faxes, letters, invitations, e-mails and ensure their on-time distribution to the appropriate party within the Company
- Distribute all correspondence to the appropriate parties
- Ensure that all necessary registration is kept for the incoming correspondence as a log book
- Manage all necessary filling/ archiving for both electronic and hard copy versions
- Arrange travel, ticket booking, visas, appropriate documents and accommodation reservation for all staff business trips
- Distribute "fuel coupons"
- Make monthly reports on "fuel coupons" distribution
- Make purchases of office consumables as per direct supervisor's approval
- Receive all purchases
- Keep all goods in the storage and ensure the quantity of goods in the storage
- Distribute all goods to recipients according to their requests
- Ensure the approval/ confirmation of all received invoices
- Submit all finalized, signed and stamped invoices/ documents to the related party and ensure the official receipt
- Keep both electronic and hard copy version of invoices/ documents for further use
- Prepare the distribution list for all centralized purchases and notify/ send to the head of the appropriate department
- Maintain "key-log" for the Head Office and keep the extra key for each and every lock for emergency cases
- Fulfill other job-related tasks assigned by the immediate supervisor
- Organize all business trips of the General Director; book tickets, hotels, pick-up and transfer
- Deal with incoming calls, email, faxes and posts
- Translate documents
- Maintain and make appointments
- Produce documents, briefing papers, reports and presentations
- Fulfill other job-related tasks of the General Director
RequiredQualifications
- Higher education
- At least 2 years of work experience in Administration in an international environment
- Previous work experience as Personal Assistant to General Director is a plus
- Excellent knowledge of English and Armenian languages; knowledge of Russian and German languages will be considered as an advantage
- Good skills of computer applications: 1C and MS Office
- Positive personality with strong interpersonal skills
- Highly motivated, energetic, hard-working, disciplined and confident personality with a high sense of responsibility
- Strong organizational skills
- Strong professional ethics and presentation skills
- Flexibility and stress-resistance
- Ability to deliver accurate work within strict deadlines
Benefits
Job URL: iJob.am - Administrative Assistant / Personal Assistant to General Director @ Zeppelin Armenia LLC
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