Location: Yerevan, Armenia
Category: Administrative Job
Type: Full Time
Deadline: 03-Apr-20 12:00:00 AM
Salary:
Description
Responsibilities
- Handle travel arrangements for office personnel, including arrangement of visa, accommodation and transportation
- Assist Administrative and Finance Associate on procurement, administrative tasks related to the premises, daily office operations, and any required logistical support for newcomers
- Handle office pouch, mailing system and customs clearances for shipments
- Act as Buyer in ATLAS to process Purchase Orders
- Provide assistance in ensuring logistics for UNFPA organized office non-programme activities
- Liaise with relevant MOFA departments and other state entities to obtain relevant clearances, accreditation, permissions and etc. in relation to CO premises and staff
- Drive office vehicles for the transport of authorized personnel and for office-related errands when required
- Coordinate vehicle schedule; arrange regular vehicle maintenance and insurance; check vehicle daily log and gas consumption for further verification by Admin-Finance Associate (G7)
- Act as custodian for office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution
- Assist Administrative/ Finance Associate in maintaining assets in Atlas, issuance of assets to staff, regular clean-up of Asset Dashboard
- Translate and drafts letters, memos and other documents as well as provide oral translation as needed
- Ensure quality and completeness of filing of administrative documents
- Act as Alternate Petty Cash Custodian
- Act as an alternate Focal Point for Common premises and all premises related issues
- Undertake other tasks as may be assigned by his/ her supervisor
RequiredQualifications
- Completion of secondary school education required; first level University degree is desirable
- 5 years of previous relevant experience in secretarial/ administrative functions
- Some experience in research assistance
- Previous experience in the UN is an asset
- Knowledge of protocol
- Strong interpersonal and organizational skills
- Computer literacy: Word, Excel, PowerPoint
- Knowledge of Atlas/ PeopleSoft or other ERP system is an asset
- Good writing and communication skills
- Fluency in English and Armenian languages; working level of Russian language is highly desirable Required Competencies:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing diversity in all its forms
- Embracing change Core Competencies:
- Achieving Results
- Being Accountable
- Developing and applying professional expertise/ business acumen
- Thinking analytically and Strategically
- Working in teams/ managing ourselves and our relationships
- Communicating for Impact Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and work flow
- Planning, organizing and multitasking
Benefits
Job URL: iJob.am - Administrative Assistant, G5O @ UNFPA Armenia
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