Location: Yerevan, Armenia
Category:
Type: Full Time
Deadline: 07-Aug-17 00:00:00
Salary:
Description
UNDP will work with the Government, city municipalities/ administrations, financing institutions, private sector stakeholders, ESCos to deploy the most cost-effective combination of policy and financial de-risking instruments.
Under the overall guidance and supervision of the Climate Change Programme Coordinator and direct supervision of the Project Manager the Project Assistant will provide support for implementation of tasks associated with the day-to-day management and operation of the projects. He/ she will be responsible for operational, administrative and financial project management support functions.
Responsibilities
- Provide support to fostering and strengthening partnerships and cooperation with project stakeholders, relevant international organisations, international and local financial institutions, state institutions and CBOs/ NGOs; provide support in project awareness raising activities;
- Provide support for conducting data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions; prepare components of presentations and briefings;
- Contribute to preparation of written materials, reports as per the requirements to UNDP, Government and Green Climate Fund, briefing notes, outcome board materials within the assigned area;
- Provide support to the Programme Coordinator and Project Manager in planning, daily implementation and monitoring of annual work plan activities;
- Assist the project experts' team through information dissemination, technical backstopping, report preparation, translations, drafting information for web-pages ensuring regular updates;
- Provide support for organization of seminars, press conferences, workshops, advisory board meeting and other public campaign; draft agendas, prepared leaflets, information notes, press releases for media and stakeholders;
- Draft correspondence relating to assigned project areas; clarify, follow up, respond to requests for information, ensuring proper communication and information exchange within the Project Team;
- Ensure accurate observance of administrative rules, regulations and procedures within the framework of Project and in line with UNDP SOPs for Recruitment/ Procurement/ Finance;
- Make all necessary arrangements for procurement/ recruitment within the framework of the project; support in preparation of procurement/ recruitment plans, selection notes, and expert evaluation documents;
- Make logistical arrangements for missions and expert's visits; prepare briefing kits and background materials;
- Take notes and draft minutes of working meetings, workshops, advisory board meetings; assist with translation of relevant communication, information notes, short reports, etc.;
- Ensure the maintenance of records on assets management; act as the custodian for office furniture, including maintenance of inventory records, preparation of detailed reports as required;
- Provide support to the project management during the audits and evaluations;
- Assist the Project Manager and Programme Associate in preparation of AWP, draft budget revisions and draft monthly, quarterly and annual financial reports for the project;
- Prepare documentation for vendors and for Request for Payments, to ensure smooth financial operation of AWP activities;
- Perform other duties as required.
RequiredQualifications
- University degree in Economics, Social Sciences, Business Administration or other related disciplines;
- 3 years of relevant administrative experience at the national or international level; prior relevant experience with UNDP implemented projects will be an asset;
- Experience in the usage of computers and office software packages (MS Word, MS Excel, etc.) and knowledge of spreadsheet and database packages; experience in handling web based management systems;
- Fluency in English and Armenian languages.
Benefits
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