Location: Armenia, Yerevan
Category: Administrative/Clerical
Type: Full Time
Deadline: 5/19/2017 12:00:00 AM
Salary: N/A
Description
Posting Date: 05-May-2017
Location: Yerevan, AM
Company: EBRD
Requisition ID 5762
Office Country Armenia
Office City Yerevan
Division Banking
Dept. / Bus. Group Eastern Europe & Caucasus
Business Unit Yerevan (Armenia)
Contract Type Regular
Contract Length
Posting End Date 19/05/2017
Role Overview
The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.
The Assistant also provides comprehensive high quality secretarial support to staff from various teams represented in Resident Office and also works in cooperation with service providers (travel agencies, courier companies, etc.)
Responsibilities
-Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service
-Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member
-Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder's schedules
-Proof read and draft routine business correspondence for Banker's signature, editing, photocopying, scanning and binding documents
-Organizing conference calls, video conferences, external and internal meetings
-Travel arrangements for various business trips, including visas arrangements and preparation of ECFs (Extended Credit Facility) and following up reimbursement process
-Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC (Technical Cooperation ) team
-Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
-updating DTM (Deal Tracking Model) entries as per the Operations Committee (OpsCom) minutes and memo
-Operations Committee (OpsCom) preparation: video-link organizing
-Assist in the organization of workshops and seminars, preparing presentations for internal and external meetings
-Working with visiting missions in the related areas
-To replace receptionist in her absence
-Ad-hoc other secretarial and administrative duties when required
RequiredQualifications
-Higher education
-Fluent English, with excellent written and oral communication skills
-Secretarial and administrative experience essential
-Good organisational skills, proactive and flexible attitude to work essential
-Ability to prioritize own work and to work on own initiative
-Good communications skills, including pleasant and efficient telephone manner
-Attention to detail and eye for accuracy
-Ability to cope well under pressure
-Ability to build effective working relationships with clients and colleagues in a multicultural environment
-Conscientious, reliable and flexible with a professional and helpful attitude
-Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts
-Willing to work overtime as and when required, sometimes at short notice
-Ability to multi-task while remaining calm and professional and a capacity for hard work
-Excellent interpersonal manner, including tact and diplomacy
-Ability to exercise judgment on and deal discretely with confidential/sensitive information and data
-Ability to take on responsibility
-Excellent time-keeper
-Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
Benefits
Job URL: iJob.am - Assistant @ European Bank for Reconstruction and Development
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