Location: Yerevan, Armenia
Category:
Type: Full Time
Deadline: 5/19/2017 12:00:00 AM
Salary:
Description
The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation. The Assistant also provides comprehensive high quality secretarial support to staff from various teams represented in Resident Office and also works in cooperation with service providers (travel agencies, courier companies, etc.).
Responsibilities
- Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service;
- Responsible for distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member;
- Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder's schedules;
- Proofread and draft routine business correspondence for Banker's signature; edit, photocopy, scan and bind documents;
- Organize conference calls, video conferences, external and internal meetings;
- Make travel arrangements for various business trips, including visa arrangements and preparation of ECFs (Extended Credit Facility) and following up the reimbursement process;
- Provide administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC (Technical Cooperation) team;
- Maintain the filing system to ensure instant retrieval of up-to-date information (project link);
- Update DTM (Deal Tracking Model) entries as per the Operations Committee (OpsCom) minutes and memo;
- Responsible for operations Committee (OpsCom) preparation: video-link organizing;
- Assist in the organization of workshops and seminars, preparing presentations for internal and external meetings;
- Work with visiting missions in the related areas;
- Perform other ad-hoc secretarial and administrative duties when required;
- Prepare expense claims, purchase orders or parked journals to be processed through Expenses/ Petty Cash system in SAP; responsible for SAP posting for further Budget Officer's approval.
RequiredQualifications
- Higher education;
- Fluency in English language, with excellent written and oral communication skills;
- Secretarial and administrative experience;
- Good organisational skills; proactive and flexible attitude to work;
- Ability to prioritize own work and to work on own initiative;
- Good communication skills, including pleasant and efficient telephone manner;
- Attention to details and eye for accuracy;
- Ability to cope well under pressure;
- Ability to build effective working relationships with clients and colleagues in a multicultural environment;
- Conscientious, reliable and flexible person with a professional and helpful attitude;
- Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts;
- Willingness to work overtime as and when required, sometimes at short notice;
- Ability to multitask while remaining calm and professional and a capacity for hard work;
- Excellent interpersonal manner, including tact and diplomacy;
- Ability to exercise judgment on and deal discretely with confidential/ sensitive information and data;
- Ability to take on responsibility;
- Excellent time-keeper;
- Computer literacy: knowledge of Windows XP: Microsoft Outlook, Word, Excel and PowerPoint.
Benefits
Job URL: iJob.am - Assistant @ European Bank for Reconstruction and Development CJSC
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