Job: ELE/ARM Administrative Assistant to Deputy Head of Mission at OSCE Office for Democratic Institutions and Human Rights Company

Location: Yerevan, Armenia

Category: Administrative Assistant

Type: Contract

Deadline: 09-Nov-18 12:00:00 AM

Salary: N/A

Description
ODIHR is the leading agency in Europe in the field of election observation. It co-ordinates and organizes the deployment of several observation missions with thousands of observers every year to assess the compliance of elections in OSCE participating States in line with OSCE commitments, other international standards for democratic elections and national legislation. Its unique methodology provides an in-depth insight into all elements of an electoral process, and permits concrete recommendations to further improve electoral processes.

Further details of the organization can be found at www.osce.org/odihr.

Following an official invitation from the authorities of Armenia and Need Assessment Mission that took place from 23 to 25 October 2018 ODIHR is deploying an Election Observation Mission (EOM) for the upcoming early parliamentary elections scheduled for 9 December 2018. In this connection, ODIHR is looking to recruit local support staff on full-time basis.


Under the supervision of the Deputy Head of Mission (DHoM), the Administrative Assistant assists the
DHoM and reports directly to him/her.

Deliverables:
- Daily schedule of DHoM;
- Contact lists;
- Translations and interpretations; and
- Draft correspondence;


Start date of employment for programmatic positions: 10 November 2018 (approx.)

Approximate duration of employment: 2 - 7 weeks depending on the post.

Location: Yerevan (except drivers and interpreters for Long-Term Observers)

Location: Yerevan

Remuneration is commensurate with the qualifications of the incumbent and requirements of the post, and is similar to those offered under the United Nations Common System for general services employees (in accordance with established OSCE rates). Social security will include participation in the OSCE life and accident disability insurance scheme.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply.

Note: No application fees are required by OSCE/ODIHR for its recruitment process at any stage (application processing, interview meeting, training or any other fees).

Responsibilities
-Arranges appointments and maintains supervisor's calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion
-Organizes various meetings with senior officials from presidential administration, national election authorities, relevant ministries, leaders of political parties, representatives of the media and civil society
-Interprets meetings to/from English from/to local language(s)
-Translates sensitive documents from and to English
-Drafts non-substantive correspondence and ensures follow up
-Keeps lists of names, addresses and phone numbers of the DHoM's interlocutors
-Performs other duties as required

RequiredQualifications
-Completion of secondary education. A degree in political science, social sciences, international relations or related field is an asset
-Six years of relevant working experience, preferably as administrative assistant, secretary or office manager. Experience in international organizations is an asset
-Excellent written and oral communication skills in English and in local language(s) are essential
-Translation/interpretation experience is an asset
-Good computer skills
-Tact, discretion, self-confidence and diplomacy
-Ability to work long hours and under pressure
-Attention to detail
-Ability and willingness to work as a member of a team; and
-Demonstrated ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity

Benefits

Job URL: iJob.am - ELE/ARM Administrative Assistant to Deputy Head of Mission @ OSCE Office for Democratic Institutions and Human Rights