Job: Project Assistant at UNFPA Armenia Company

Location: Yerevan, Armenia

Category: Product/Project Management

Type: Other

Deadline: 02-Mar-19 12:00:00 AM

Salary:

Description

Responsibilities

Project support:

• Provide support for conducting data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions, prepare components of presentations and briefings. 
• Provide support to fostering and strengthening partnerships and cooperation with project stakeholders, relevant international organisations, international and local financial institutions, state institutions and CBOs/NGOs.
• Support in planning and follow-up of project awareness raising activities.
• Contribute to preparation of written materials, reports as per the requirements to UNDP, Government and GCF, briefing notes, outcome board materials within the assigned area. Take notes/minutes at meetings and ensure follow up.

Administrative support:

• Support the Programme Coordinator and Project Manager in planning, daily implementation and monitoring of annual work plan activities.
• Assist the project experts’ team through information dissemination, technical backstopping, report preparation, translations. Assist in drafting outreach materials, including fact sheets,  infographics, information for web-page.
• Support project management during the audits and evaluations.
• Provide support for organization of seminars, press conferences, workshops, advisory board meeting and other public campaign. Draft agendas; prepare leaflets, information note, press releases for media and stakeholders, take notes and draft minutes. 
• Maintain records, necessary documents on project activities, communication and transactions. Keep appropriate the filling system.
• Draft correspondence relating to assigned project areas; clarify, follow up, respond to requests for information, ensuring proper communication and information exchange within the Project Team and partners.
• Ensure accurate observance of administrative rules, regulations and procedures within the framework of Project and in line with UNDP SOPs for Recruitment /Procurement /Finance.
• Make all necessary arrangements for procurement/recruitment within the framework of the project. Support in preparation of procurement /recruitment plans, selection notes, expert evaluation documents.  
• Make logistical arrangements for missions and expert’s visits, prepare briefing kits and background materials;
• Support with translation of relevant communication, information notes, short reports, etc.
• Maintain updated inventory of the Project’s equipment, e.g. machinery, electrical, furniture, miscellaneous. Participate in Project’s assets physical verification process.
• Assist the Project Manager and Programme Associate in preparation of AWP,  draft budget revisions and draft monthly, quarterly and annual financial reports for the project;
• Perform other tasks and duties as required.

RequiredQualifications

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively

Functional Competencies:

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good knowledge of information technology and applies it in work assignments

Design and Implementation of Management Systems

• Uses information/databases/other management systems

Client Orientation

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly.

 

Required Skills and Experience

Education:

• University degree in social sciences, business administration or other related disciplines. 

Experience: 

• 5 years of relevant administrative experience is required, preferably with International organizations.
• Prior relevant experience with UNDP implemented projects will be an asset.

Computer skills:

• Experience in the usage of computers, office software packages (MS Word, Excel, etc) and office equipment; knowledge of spreadsheet and database packages, experience in handling of web based management systems is an asset.

Language skills:

• Fluency in Armenian and English, knowledge of Russian is an asset.

Benefits

Job URL: iJob.am - Project Assistant @ UNFPA Armenia