Location: Yerevan, Armenia
Category:
Type: Full-time
Deadline: 14-Sep-17 00:00:00
Salary: Negotiable
Description
The Public Finance Management Program in South Caucasus is looking for a Project Assistant who will support the team members in general tasks such as secretariat work and services, office coordination, management, administration and knowledge management, monitoring of activities, event management, and reporting.
Responsibilities
- Responsible for ensuring good communication and flow of information within the program and with the GIZ office;
- Responsible for filing documents in reference files or in DMS in line with GIZ's filing rules;
- Responsible for helping to collect and analyse data, possibly using PCs (surveys and observation).
Secretariat Work and Services:
- Answer, review, forward and/ or take calls;
- Manage incoming and outgoing correspondence (post, fax, e-mail), prioritize and organize it;
- Prepare and organize information materials for the officer responsible for the contract and cooperation and/ or meetings;
- Help organize events and document meetings, workshops and seminars within or outside the project;
- Participate in internal and external meetings/ workshops on the fieldwork process and assist in documenting this;
- Assist with and/ or carry out surveys independently in accordance with specified survey methods;
- Assist with data analysis if necessary;
- Help prepare visitor programmes; draw up travel schedules; organize the transportation of visitors and make hotel and ticket reservations;
- Participate in internal and external (team) meetings and workshops and assist in documenting it, e.g. by writing minutes.
Office Coordination, Office Management and General Coordination:
- Regularly draw up a list of forthcoming meetings and events;
- Check damage/ defects in office furnishings and equipment and report the programme management about it; support the Logistics Manager in organizing and following up on maintenance and repair.
Administration and Knowledge Management:
- Create an address file with important contact addresses and maintain it;
- Help create and maintain a filing system for the office or project; treat information confidentially, specifically in the areas of personnel and finance;
- Update the filing system daily with incoming and outgoing correspondence;
- Maintain and regularly update the vacation and business trip calendar.
General Tasks:
- Receive participants; keep the participants lists for in-house events;
- Communicate with catering firms;
- Coordinate event-related IT issues including the rental of translation equipment.
Other Duties/ Additional Tasks:
- Perform other job related duties and tasks at the request of management.
RequiredQualifications
- Graduate degree in a relevant subject (equivalent to BA or MBA);
- At least 3 years of professional experience in a comparable position;
- Good working knowledge of ITC technologies (related software, phone, fax, e-mail and the Internet) and computer applications, such as MS Office;
- Very good knowledge of Armenian and English languages; additional German language skills are welcomed;
- Good management and organizational experience;
- Customer and service-oriented attitude;
- Willingness to upskill as required by the tasks to be performed. Corresponding measures are agreed with management.
Benefits
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