Location: JobParser.Models.Location
Category: Administrative Job
Type: Full Time
Deadline: 20-Oct-17 00:00:00
Salary:
Description
Responsibilities
- Perform general office duties, including responding phone and walk-in inquiries, greeting visitors, organizing meetings, maintaining event calendar and files, maintaining databases, handling office communications, order supplies for the office, etc.
- Prepare contracts using templates; arrange special terms with the lawyer contacting services providers as needed
- Arrange photo and video shootings at AUA with photographers and participants
- Coordinate work with professional photographers, videographers and movie production companies during specific AUA projects
- Provide support during AUA events, according to assignments
- Translate/interpret from English into Armenian and vice versa as assigned
- Keep records of the department's expenses including budget lines, dates, expense categories and related events and service providers
- Assist with reconciliation of the expenses with 1C accounting system information
- Coordinate AUA campus tours
- Negotiate services prices and terms with vendors for AUA projects
- Coordinate operations for AUA on-line store including order handling, delivery and communications with customers
- Occasionally conduct online research of worldwide universities various practices in fields of Communications and prepare reports, as assigned
- Prepare and provide statistics and reports by requests
- Coordinate department's Work-study students' schedules and day-to-day work
- Assist with organizing art exhibitions in AUA Akian Gallery including preliminary preparation, opening, and closing, as well as post-exhibition activities through:
- Arranging for the delivery, framing (if needed), and storage of the paintings to AUA
- Preparing list with all the information including pricing
- Arranging for the design/printing/sending of exhibition program and invitations to the guests
- Handling e-mail/phone communication with the purchasers of paintings arrange for payment and paintings delivery,
- Following up with the Accounting Office on payments received, assisting with financial issues by keeping and giving information on expenses and incomes from the exhibition
- Arranging for returning the unsold paintings to the painter
- Perform other related duties as assigned by the immediate supervisor(s)
RequiredQualifications
- University Diploma in a relevant field
- Strong written/oral communication skills in English, Armenian
- Computer skills (MS Office, spreadsheets, database management)
- Relevant work experience of 1 year and more
- Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment
- Ability to work with a variety of constituencies
Benefits
Job URL: iJob.am - Administrative Assistant @ American University of Armenia
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