Location: JobParser.Models.Location
Category: Administrative/Clerical
Type: Full Time
Deadline: 20-Oct-17 00:00:00
Salary: N/A
Description
Application deadline: 5:45pm; October 20, 2017
Company: American University of Armenia (AUA), Communications Department
Position: Administrative Assistant
Contract type: FT (5 days/40 hours per week)
Job Location: Yerevan, Armenia
Responsibilities
-Perform general office duties, including responding phone and walk-in inquiries, greeting visitors, organizing meetings, maintaining event calendar and files, maintaining databases, handling office communications, order supplies for the office, etc.
-Prepare contracts using templates; arrange special terms with the lawyer contacting services providers as needed
-Arrange photo and video shootings at AUA with photographers and participants
-Coordinate work with professional photographers, videographers and movie production companies during specific AUA projects
-Provide support during AUA events, according to assignments
-Translate/interpret from English into Armenian and vice versa as assigned
-Keep records of the department's expenses including budget lines, dates, expense categories and related events and service providers
-Assist with reconciliation of the expenses with 1C accounting system information
-Coordinate AUA campus tours
-Negotiate services prices and terms with vendors for AUA projects
-Coordinate operations for AUA on-line store including order handling, delivery and communications with customers
-Occasionally conduct online research of worldwide universities various practices in fields of Communications and prepare reports, as assigned
-Prepare and provide statistics and reports by requests
-Coordinate department's Work-study students' schedules and day-to-day work
-Assist with organizing art exhibitions in AUA Akian Gallery including preliminary preparation, opening, and closing, as well as post-exhibition activities through:
-Arranging for the delivery, framing (if needed), and storage of the paintings to AUA
-Preparing list with all the information including pricing
-Arranging for the design/printing/sending of exhibition program and invitations to the guests
-Handling e-mail/phone communication with the purchasers of paintings arrange for payment and paintings delivery,
-Following up with the Accounting Office on payments received, assisting with financial issues by keeping and giving information on expenses and incomes from the exhibition
-Arranging for returning the unsold paintings to the painter
-Perform other related duties as assigned by the immediate supervisor(s)
RequiredQualifications
-University Diploma in a relevant field
-Strong written/oral communication skills in English, Armenian
-Computer skills (MS Office, spreadsheets, database management)
-Relevant work experience of 1 year and more
-Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment
-Ability to work with a variety of constituencies
Benefits
Job URL: iJob.am - Administrative Assistant @ American University of Armenia
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