Thursday, January 31, 2019

Job: Project Assistant at UNFPA Armenia Company

Location: Yerevan, Armenia

Category: Product/Project Management

Type: Other

Deadline: 02-Mar-19 12:00:00 AM

Salary:

Description

Responsibilities

Project support:

  • Provide support for conducting data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions, prepare components of presentations and briefings. 
  • Provide support to fostering and strengthening partnerships and cooperation with project stakeholders, relevant international organisations, international and local financial institutions, state institutions and CBOs/NGOs.
  • Support in planning and follow-up of project awareness raising activities.
  • Contribute to preparation of written materials, reports as per the requirements to UNDP, Government and GCF, briefing notes, outcome board materials within the assigned area. Take notes/minutes at meetings and ensure follow up.

Administrative support:

  • Support the Programme Coordinator and Project Manager in planning, daily implementation and monitoring of annual work plan activities.
  • Assist the project experts’ team through information dissemination, technical backstopping, report preparation, translations. Assist in drafting outreach materials, including fact sheets,  infographics, information for web-page.
  • Support project management during the audits and evaluations.
  • Provide support for organization of seminars, press conferences, workshops, advisory board meeting and other public campaign. Draft agendas; prepare leaflets, information note, press releases for media and stakeholders, take notes and draft minutes. 
  • Maintain records, necessary documents on project activities, communication and transactions. Keep appropriate the filling system.
  • Draft correspondence relating to assigned project areas; clarify, follow up, respond to requests for information, ensuring proper communication and information exchange within the Project Team and partners.
  • Ensure accurate observance of administrative rules, regulations and procedures within the framework of Project and in line with UNDP SOPs for Recruitment /Procurement /Finance.
  • Make all necessary arrangements for procurement/recruitment within the framework of the project. Support in preparation of procurement /recruitment plans, selection notes, expert evaluation documents.  
  • Make logistical arrangements for missions and expert’s visits, prepare briefing kits and background materials;
  • Support with translation of relevant communication, information notes, short reports, etc.
  • Maintain updated inventory of the Project’s equipment, e.g. machinery, electrical, furniture, miscellaneous. Participate in Project’s assets physical verification process.
  • Assist the Project Manager and Programme Associate in preparation of AWP,  draft budget revisions and draft monthly, quarterly and annual financial reports for the project;
  • Perform other tasks and duties as required.

RequiredQualifications

Competencies

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively

Functional Competencies:

Building Strategic Partnerships

  • Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Demonstrates good knowledge of information technology and applies it in work assignments

Design and Implementation of Management Systems

  • Uses information/databases/other management systems

Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly.

 

Required Skills and Experience

Education:

  • University degree in social sciences, business administration or other related disciplines. 

Experience: 

  • 5 years of relevant administrative experience is required, preferably with International organizations.
  • Prior relevant experience with UNDP implemented projects will be an asset.

Computer skills:

  • Experience in the usage of computers, office software packages (MS Word, Excel, etc) and office equipment; knowledge of spreadsheet and database packages, experience in handling of web based management systems is an asset.

Language skills:

  • Fluency in Armenian and English, knowledge of Russian is an asset.

Benefits

Job URL: iJob.am - Project Assistant @ UNFPA Armenia

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