Job: Event Coordinator at FastFood CJSC Company

Location: Yerevan, Armenia

Category: Production management

Type: Full time

Deadline: 13-Sep-18 00:00:00

Salary:

Description

Responsibilities

• Coordinate details of events such as conferences, workshops, roundtables, fairs, charity events, trade shows, business meetings, and virtual events.
• Create event proposals, inclusive of budgets, which fit FAST requirements and present proposals by deadline.
• Delegate event-planning tasks to other staff members where necessary.
• Maintain a working relationship with vendors and venues.
• Plan event aspects, such as venue, seating, dining, and guest list.
• Coordinate event entertainment, including music, performers, and guest speakers.
• Select chefs or catering companies to prepare food for event.
• Planning event specifications according to the budget allocations.
• Create comprehensive and readable financial reports.
• Manage and oversee events, including problem-solving, welcoming guests, direct event set-up, communicate with staff, and organize vendors.
• Communicate with marketing team to create effective advertisements for each event, and when necessary craft marketing materials such as print and Internet advertisements for individual events.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Develop and oversee fundraising events.
• Develop sponsorships packages and secure sponsorships.
• Send out invitations and manage RSVP list.
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.

RequiredQualifications

• Bachelor’s degree (preferably in hospitality management, marketing, advertising, or business management) and at least two-year experience working in the planning or related field.
• Very strong English and Armenian written and verbal communication skills
• Russian written and verbal communication is desired
• A proven track record of organizing successful events.
• Outstanding ability to communicate with senior management. Understand their needs and present ideas and solutions to their requirements. Ability to also work with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are required.
• The incumbent must be able to monitor all activities, ensure staff is on task and make sure attendees of the event are satisfied with their experience.
• The coordinator must have the ability to remain calm during crisis and the high pressure of an event in progress.
• Ability to use relevant computing hardware and software to communicate, plan, budget and organize events.
• Excellent negotiation skills to work out prices with contractors.
• The coordinator must have the ability to stay focused and organized so that the event goes off without a hitch.
• Ability to quickly solve the issue is required.

Benefits

Job URL: iJob.am - Event Coordinator @ FastFood CJSC