Type: Full time
Deadline: 11-May-18 00:00:00
Build and manage the team to provide optimal administrative and facility support to the staff (including remote staff).
Manage the administrative team in providing/maintaining reception services, office support functions (housekeeping, repairs, supplies inventory and maintenance, mail services, archive, stocks, etc.), internal meeting support, office space planning, including long-term and short-term leases and the management of any physical office moves, etc.
Act as a cross-functional business partner for major procurement decisions/negotiations, including managing RFP processes, analyzing cost-benefit information, drafting, reviewing, negotiating and executing purchasing contracts that are advantageous for the organization.
To drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary
Create, improve and manage administrative systems and processes to increase efficiency. To work on digitalization of existing and new business processes related to administrative office
Create and maintain centralized organization-wide system to optimize contract, records and file management.
Implement office administration policies as required.
Prepare and manage the annual departmental budget.
At least 5 or more years of progressively responsible office management experience including supervision of multiple direct reports
Previous experience with managing RFP processes
Knowledge of contracting principles, laws, statutes; proven ability to prepare and negotiate contracts
Excellent interpersonal and relationship building skills
Good level of networking and liaison skills
Ability to meet deadlines and targets
Flexibility and ability to work on multiple projects
Fluent in English and Russian.